THE WAY OF THE RAIN, INC.

JOB DESCRIPTION

Job Title: Executive Assistant & Office Manager 

Employer: The Way of the Rain, Inc.

Compensation: D.O.E.

Schedule: Monday through Friday 9:30 am-5:00 pm, and as needed.

May be required to work evenings, weekends and holidays

Effective Date: February 17, 2023

To apply: Please email cover letter and resume to: info@thewayoftherain.org 

About the Organization:

Founded in 2015, The Way of the Rain, Inc. is a 501c3 non-profit corporation organized exclusively for charitable, cultural, and educational purposes, including the specific purpose of developing, producing, and performing educational and artistic performances themed and designed to promote public awareness and support for the protection of our Earth.

POSITION OVERVIEW:

The Executive Assistant/Office Manager will provide administrative support essential to The Way of the Rain organization, its Founder/President/Artistic Director, and Managing Director/Production Coordinator.  This individual will provide executive-level assistance, including handling confidential information with discretion.

Location: The Way of the Rain office, located in Santa Fe, New Mexico 

Specific Responsibilities:

  • Office Operation + Management: In working and communicating closely with the President and Managing Director/Production Coordinator, and The Way of the Rain Board Chair, this individual will be responsible for the smooth and efficient operation of the organization’s administrative office and daily operations.

  • Executive Support: Assist President on a day-to-day basis, managing calendar (including timeline and key dates for upcoming productions), maintaining to-do list, scheduling of meetings, and composing memos, emails, reports, and other correspondence as directed.

  • File + Record Management: Responsible for management and maintenance of all files (both physical and electronic, including memos, organizational records, photographs, videos, etc.) Maintain shared drive of digital files that can be accessed remotely by TWOTR team.

  • Communications: Receive, route and manage all mail, both physical and electronic, ensuring that all communication is responded to in a timely manner.   Work and communicate closely with Utah-based office of the President and Vice President to ensure for a solid base of support.  

  • Handle sensitive, confidential information in a professional and discrete manner.

Skills and Key Characteristics:

  • Outstanding computer literacy skills 

  • Clear and effective communicator

  • Ability to interact in a professional manner along with a commitment to creating a positive culture both in the office and throughout the organization

  • Demonstrated ability to work well under pressure, plan, prioritize, organize and complete work to meet multiple and sometimes competing deadlines

  • Demonstrated ability to be proactive, self-motivated and self-directed

  • Demonstrated organizational skills with attention to detail

  • Experience with theatrical production a plus, but not required

  • Experience with grant writing suggested

  • Keep information confidential as directed in the confidentiality agreement

  • Act as an ambassador of the organization and its principals

DISCLAIMER:

This is a general description of this job.  All employees of The Way of the Rain will be required to perform any task that is asked of him/her within legal and ethical parameters and company policy.  The Way of the Rain has the right to revise this job description at any time.  The job description is not a contract for employment, and either you or The Way of the Rain may terminate employment at any time, for any reason.

The Way of The Rain is an equal employment opportunity employer. It does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, pregnancy, disability, sexual orientation, genetic information or veteran status.  Also complies with FLSA requirements.

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